Operations & Technology Coordinator

Compensation: $58,000-$60,000 DOE

Administrative Coordination

• Provide administrative support for ACSA and AERRC.
• Provide administrative support for international hiring programs and initiatives.
• Maintain organized digital and paper files related to international teacher recruitment and placement.
• Prepare documents, forms, and correspondence as directed.
• Schedule meetings and maintain calendars related to international hiring activities.
• Assist with tracking program timelines and important deadlines.

Visa Paperwork & Document Management

• Organize and maintain documentation related to international teacher visa applications.
• Track required paperwork and notify staff when documents or signatures are needed.
• Maintain records of visa filing dates, renewal timelines, and supporting documentation.
• Coordinate document collection from school districts, teachers, and legal partners.
• Maintain confidential immigration and employment records.

Certification & Deadline Tracking

• Maintain tracking spreadsheets for educator certification dates and renewal timelines.
• Track visa expiration dates and renewal deadlines.
• Maintain records of placement locations and employment dates for international educators.
• Provide reminders to AERRC leadership regarding upcoming deadlines and required submissions.

Financial Processing & Invoicing

• Prepare invoices for international hiring services provided to school districts.
• Assist with tracking payments related to visa processing, legal services, and recruitment partners.
• Coordinate invoicing and recordkeeping for membership dues.
• Maintain records of program-related payments and expenses.

AERRC Job Board Support

• Assist with maintaining the online job board.
• Provide administrative support to districts posting positions on the job board.
• Assist applicants with technical questions related to job board access or application submission.
• Monitor job postings for accuracy and notify staff of needed updates.

Website & Social Media Support

• Assist with updating the website with current information, job postings, and announcements.
• Post approved content related to recruitment initiatives and program updates.
• Assist with scheduling social media posts and sharing recruitment materials.

Other duties as assigned by ACSA Executive Director or AERRC Leadership

Qualifications

• Experience with technology platforms, databases, or job board management.
• Strong organizational and project coordination skills.
• Experience working with school districts, education systems, or workforce recruitment (preferred).
• Ability to provide training and technical support to diverse users across Alaska.
• Strong communication and customer service skills.

Salary commensurate with experience.