KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT

Job Description

Job Title: Accounts Payable Technician

Position Category: Central Administration Support

Department: Business Department

Reports To: Business & Operations Manager

FLSA Status: NonUnion/Exempt

Salary: CO Class III

Hours/Days: 7.5 hours, 260 days

Essential Duties and Responsibilities include the following

1. Accurate data entry, typing, filing and archiving a variety of materials, utilizing Laserfiche, School ERP Pro, and Droplet for the Business Office.

2. Reviews all claims for proper authorization, budget authority and coding and find resolutions to questioned items.

3. Prints all claim checks (using appropriate checks); matches appropriate documentation to duplicate check copy.

4. Creates ACH requests sent to the Borough to cover claims.

5. Creates a Claims Report for Administrative review and Board of Education approval.

6. Maintains travel database, sends out travel authorizations, and follows up with

7. delinquent travel reports.

8. Reviews and reconciles vendor statements, research and resolve questioned items.

9. Maintains files on and monitors vendor contracts and leases.

10.  Assists in recording and tracking district assets.

11. Maintain various spreadsheets, databases and other records such as recurring monthly expenses.

12. Assists in following up with vendors and staff in regards to requisitions, purchase orders and items purchased.

13. Monitor all open blanket purchase orders for tracking and reasonableness.

14. Sorts, reconciles and enters lunch money for deposits on a daily basis.

15. Prepares bank deposits.

16. Greets individuals, answering the phone, transferring phone calls and other clerical duties.

17. Assists the Business Manager and Superintendent as needed and completes all duties as assigned.

18. Other duties as assigned

Supervisory Responsibilities

None

Qualifications

Individuals must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities needed. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

High school diploma or GED required. An associate degree and/or three (3) years of related experience preferred.

Communication Skills

Ability to read and interpret basic instructions, safety information, and procedure manuals. Ability to write routine reports and correspondence and communicate clearly in spoken interactions.

Mathematical Skills

Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.

Computer Skills

Proficiency with Microsoft Office.

Physical Demands

While performing job duties, the employee is regularly required to stand, walk, and sit. The employee must be able to lift and/or move up to 25 pounds. Reasonable accommodations may be provided.

Work Environment

Noise levels are typically moderate.

Core Competencies

• Analytical: Synthesizes information and improves processes.

• Problem Solving: Identifies issues, evaluates information, and develops effective solutions.

• Technical Skills: Maintains and develops job-related skills and shares knowledge with others.

• Customer Service: Responds promptly, manages difficult situations, and meets service commitments.

• Interpersonal Skills: Resolves conflict constructively, maintains confidentiality, and listens effectively.

• Oral & Written Communication: Communicates clearly, edits for accuracy, and interprets written information.

• Teamwork: Supports team goals and contributes to a positive work environment.

• Diversity & Ethics: Shows respect, supports inclusion, and upholds organizational values.

• Organizational Support: Follows policies, meets deadlines, and supports district goals.

• Strategic Thinking & Judgment: Makes sound decisions and adapts to changing conditions.

• Motivation & Initiative: Sets goals, seeks growth, and takes responsible action.

• Planning & Organizing: Prioritizes tasks, uses time effectively, and plans for resource needs.

• Professionalism: Demonstrates respect, accountability, and reliability.

• Quality & Productivity: Ensures accuracy, improves performance, and meets productivity standards.

• Safety & Security: Follows safety procedures and reports concerns.

• Adaptability: Manages change and responds effectively to unexpected situations.

• Attendance & Dependability: Maintains consistent, timely attendance and meets commitments.

• Innovation: Generates creative ideas and suggests improvements.

Ketchikan Gateway Borough School District

Human Resources

333 Schoenbar Rd

Ketchikan, AK  99901

KETCHIKAN GATEWAY BOROUGH SCHOOL DISTRICT

IS AN EQUAL-OPPORTUNITY EMPLOYER