The Accounts Payable/Payroll Technician at the Petersburg School District is a year-round, part-time position (minimum 20 hours per week) reporting directly to the Director of Finance. Under an exempt contract within the Finance Office, the role is primarily responsible for core business operations such as processing purchase orders and bill payments, verifying fund accounting, managing payroll and benefits, handling leave accounting, and tracking time sheets. Additionally, the technician provides vital cross-coverage and assistance for overall Finance Office duties, including budgeting, accounts receivables, personnel contract negotiations, and financial reporting as needed. This position will be a year-round, primarily afternoon position from 1 pm - 5 pm weekdays.

Benefits include paid time off and PERS retirement system, among other standard benefits. Start date to be determined between the chosen applicant and the Finance Director. This posting will be open until filled by the right candidate. 

Please include a resume and cover letter when applying.

Full Job Description: ACCOUNTS PAYABLE/PAYROLL TECHNICIAN

REPORTS TO: Director of Finance

DATE of DESCRIPTION: June 25, 2025

JOB CLASSIFICATION: Exempt Contract, Finance Office

SALARY: Negotiable, depending on experience

HOURS: Minimum 20 hours per week - Year-round

NATURE AND SCOPE OF JOB: Responsible for Business Office functions, including but not limited to processing of purchase orders and bill payments, verifying fund accounting, maintaining the journal entry process, payroll, benefits and leave accounting, and recording time sheets. 

This position also provides assistance and coverage for all Finance Office responsibilities and duties as available and needed, including the responsibilities of the Finance Director. These functions include, but are not limited to, budgeting, accounts receivables, personnel contract negotiations, financial reporting, grant financial accounting and reports, and administrative actions and planning.

ESSENTIAL FUNCTIONS:

• Demonstrate consistent punctuality and regular attendance.

• Demonstrate appropriate safety precautions.

• Adhere to local, state, federal and other regulatory agencies, standards, codes and laws.

• Adhere to established district policies and procedures.

• Attend department staff meetings as required.

• Work cooperatively with other district employees, the general public, and students.

• Demonstrate accuracy, attention to detail, and thoroughness; monitor own work to ensure quality.

• Process payroll, benefits, leave accounting, recording and verification of time sheets.

• Create purchase orders for approved requisitions.

• Place orders for materials and/or supplies.

• Encumber funds.

• Demonstrated ability to “flex” with daily changes and needs.

• Reconcile invoices to purchase orders and obtain approval for payment.

• Process journal entries, balance and post to fund.

• Make routine adjustments to correct or change original entries.

• Organize and retain necessary records (tangible and electronic) to support all transactions and accounting entries.

• Monitor monthly utility bills and post to appropriate funds.

• Monitor telephone use relative to E-rate requirements.

• Monitor shipping charges, shipping method for best efficiency and cost effectiveness. Add estimated shipping to purchase order.

• Able to maintain strict confidentiality and fidelity while working with personnel information.

• Responsible for large fund transactions and critical accuracy requirements which affect District personnel. Errors in calculation or implementation have significant system-wide implications.

• Perform other incidental duties as assigned by the Superintendent or Director of Finance.

POSITION QUALIFICATIONS:

Knowledge, Skills and Mental Abilities

Demonstrated aptitude or competence for assigned responsibilities.

Demonstrated positive speech skills (enunciation and clarity).

Ability to think clearly and calculate accurately.

Ability to work with people of various personality types (flexibility).

Possess and demonstrate sound emotional judgment.

Demonstrate effective organizational skills.

Ability to follow and successfully complete written and oral directions.

Demonstrated skill and competence with computer applications related to payroll services or equivalent experience.

PHYSICAL DEMANDS:

Lower body strength to kneel, stand, and walk throughout the workday.

Upper body strength to correctly lift up to 30 pounds and carry more than 25 feet.

Verbal stamina to articulate clearly and with appropriate volume throughout the workday.

Auditory discrimination sufficient to receive detailed information through normal speech at 5 feet and warning cries or alarms at normal speech levels.

ENVIRONMENTAL DEMANDS:

Potential occasional exposure to cold outside temperatures.

Potential occasional exposure to office related cleaning chemicals, glues, paints, etc.

EQUIPMENT USED:

1. Computer

2. Adding machine

3. Copying Machine

4.  RingCentral Fax

5. Other standard office equipment

EDUCATION, LICENSE, CERTIFICATION OR FORMAL TRAINING:

AA or BA Degree with emphasis in Accounting, Business, Finance or related field; or demonstrable equivalent in training or experience.

Valid Alaska Driver’s license.

NOTE:

Job descriptions are designed and intended only to summarize the essential duties or primary responsibilities, qualifications, and requirements for the purpose of clarifying the general scope of a position’s role as part of the overall organization. Job descriptions do not list all tasks an employee might be expected to perform, and they do not limit the right of the employer/supervisor to assign additional tasks or otherwise modify duties to be performed - even if seemingly unrelated to the basic job. Every employee has a duty to perform all assigned tasks. (An employee who is assigned a task or a duty believed to be unlawful should report the assignment to the Superintendent). It must also be noted that the order of performance responsibilities as listed in the job description is not designed or intended to rank the duties in any order of importance to each other.

-EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL FUNCTIONS OF THIS POSITION-

-Petersburg School District is an Equal Opportunity Employer-