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JOB DESCRIPTION: Accounts Payable Specialist
Department: KGBSD Business Office
Reports To: Director of Business & Operations
FLSA Status: Non-Exempt
Work Schedule: Full-Time (1.0 FTE), Standard Business Hours
Position Overview
Join the Business Office team as an Accounts Payable Specialist, where you will play a vital role in supporting our district’s day-to-day financial operations. In this role, you will manage all non-payroll disbursements—from vendor invoices and credit card reconciliations to student stipends and employee travel reimbursements.
Beyond standard AP processing, you will act as a key system guide and support resource, helping district staff navigate travel policies and optimize their use of our Tyler ERP platform. If you enjoy financial organization, problem-solving, and providing supportive customer service to educators and staff, this role offers an exceptional opportunity to make an impact.
Key Responsibilities
1. Accounts Payable & Disbursements
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Disbursement Management: Process non-payroll disbursements using standard 3-way matching (purchase order, receiving receipt, invoice). Audit all payment requests to ensure accurate account coding, proper authorization, and policy compliance.
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Payment Processing: Prepare and execute bi-monthly check runs and initiate ACH payments following standard internal approval workflows.
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Specialized Processing: Review and process Fast Track homeschool reimbursement requests and student stipends.
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Account & Card Reconciliations: Reconcile monthly district credit card statements, audit receipt documentation, collect tax documents (W-9s), and maintain 1099 compliance.
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Weekly Banking: Receive and process weekly lunch and ACH deposits.
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Asset Tracking: Work with receiving department to maintain accurate asset tracking records.
2. Travel Administration & Compliance
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Policy Guidance: Help district staff book travel and register for conferences in accordance with district travel policies.
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Travel Audit: Review post-travel reimbursement requests against receipts and travel authorizations upon trip completion.
3. End-User Support & Documentation
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User Support: Assist district staff in submitting purchase requisitions, tracking travel requests, navigating approvals, and matching invoices.
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Process Documentation: Maintain clear, updated AP workflow documents to support consistent internal procedures.
Knowledge, Skills, and Abilities
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Accounting Core: Strong understanding of accounts payable procedures, 3-way matching, internal controls, and basic fund accounting principles.
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Technical Aptitude: Experience working with ERP systems (Tyler ERP preferred) and proficiency in spreadsheet tools (Excel / Google Sheets).
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Supportive Communication: Strong interpersonal skills with a patient, helpful approach when guiding non-financial staff through software tools and administrative procedures.
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Detail-Oriented & Organized: Excellent time-management and prioritization skills with an emphasis on accuracy and meeting recurring financial deadlines.
Qualifications
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Education: Associate’s degree in Accounting, Finance, Business Administration, Information Systems, or a related field (or equivalent practical experience).
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Experience:
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Minimum of 3 years of experience in accounts payable, purchasing, payroll, or financial operations.
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Practical experience providing software user support, creating internal documentation, or guiding team members through systems.
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Experience in K-12 education or public sector fund accounting is highly desirable.
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Accepting International Visa Applicants?
No
Start Date
Oct 26, 2026
About
The Ketchikan Gateway Borough School District is known for its strong commitment to providing quality education in a beautiful and unique southeast island Alaskan setting. With a focus on fostering a supportive learning environment, the district emphasizes student engagement and community involvement.
Teachers often go above and beyond to inspire students, offering personalized support and innovative teaching methods. The district also takes pride in its diverse extracurricular activities, which allow students to explore their interests, from sports to arts and culture.
Additionally, the close-knit community values education and works collaboratively to enhance the learning experience, making Ketchikan Gateway Borough School District a remarkable place for students to grow academically and personally.