TITLE: Registrar

QUALIFICATIONS:

1. Associate degree required; Bachelor's degree preferred, ideally in education, business administration, or a related field, or equivalent education and training.
2. A minimum of two (2) years of experience in student records management, office administration, or a related field is required; prior experience in a post-secondary or vocational education setting is preferred.
3. Demonstrated knowledge of student information systems and database management.
4. A strong understanding of state and federal financial aid processes and compliance requirements.
5. Skilled in Microsoft Office Suite, database entry, and reporting tools.
6. Exceptional organizational, interpersonal, and communication skills.
7. Ability to uphold confidentiality while working with minimal supervision.
8. Alternatives to the above qualifications that the Board may find suitable and acceptable.

REPORTS TO:  Director of Alaska Technical Center

JOB GOAL:  To ensure accurate and timely management of student records, enrollment processing, financial aid coordination, and reporting that support students' academic progress and guarantee compliance with instructional policies as well as State and Federal regulations, thereby contributing to the overall success and operational efficiency of the Alaska Technical Center.

PERFORMANCE RESPONSIBILITIES:

Responsibilities include but are not limited to the following:

1. Process all student applications for admission accurately and promptly, ensuring that applicants meet enrollment requirements. Prepare admission documents for new and returning students and coordinate requests for special needs when students need to travel for holidays or special occasions.

2. Maintain student records and transcripts in accordance with state and federal regulations and institutional policies.

3. Coordinate the processes for registration and enrollment, including schedule management, class rosters, changes in enrollment status, and housing.
4. Manage the institutions State database entries, ensuring all student date is up-to-date, accurate, and reported according to required deadlines.
5. Support the processing of financial aid by assisting students with applications, verifying their eligibility, and ensuring compliance with funding source requirements.
6. Prepare and submit accurate reports on enrollment, attendance, student progress, and graduation rates to both internal and external stakeholders as needed.
7. Provide accounting support related to student billing and tuition payments, working closely with the financial office. Maintain accurate bookkeeping records of all local revenues collected and makes weekly deposits to district office.
8. Monitor student progress and notify students and instructors of important deadlines and status changes affecting financial aid.
9. Develop and maintain efficient filing and recordkeeping systems to ensure easy access and security of all student-related information.
10. Assist in the preparation for State and Federal audits and accreditation reviews by providing required documentation and reports.
11. Train and assist staff and faculty in the use of student records systems and processes.
12. Communicate clearly with students, staff, and external agencies to provide information and resolve questions related to admissions, registration and financial aid.
13. Stay current with changes in State and Federal policies affecting student records and financial aid, and implement changes as needed.
14. Actively participate in staff meetings, training sessions, and professional development to improve skills and services.
15. Coordinate short-term classes, workshops, and seminars; oversees facility use and scheduling.
16. Perform other duties as assigned by the Director to support the overall mission and smooth operation of the Alaska Technical Center.

LENGTH OF POSITION:  7.5 hours per day, 240 days per year

SALARY:  Salary and work year to be established by the NWABSD Board of Education

EVALUATION:  Performance of this job will be evaluated in accordance with provisions of the Board Policy.

AN AFFIRMATIVE ACTION-EQUAL OPPORTUNITY EMPLOYER 
APPLICATIONS FROM MINORITIES ARE ENCOURAGED